Privacy policy and GDPR compliance

The type of information we collect

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications); comments, feedback, product reviews, recommendations, and personal profile.

Why we collect information

We collect Non-personal and Personal Information for the following purposes:

To provide and operate the Services;

To provide our Users with ongoing customer assistance and technical support;

To be able to contact our Visitors and Users with general or personalised service related notices and promotional messages;

To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services;

To comply with any applicable laws and regulations.

How we store, use, share and disclose our site visitors’ personal information

Our company is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to present our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

Right to withdraw consent

You have the right to withdraw your consent to our processing of your personal data at any time. To withdraw consent, please contact us at info@bellatiden.com. Please note that withdrawing consent may affect our ability to provide certain services to you.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

GDPR compliance

Definitions

Personal data is information about a person which is identifiable as being about them. It can be stored electronically or on paper. It may include images and audio recordings as well as written information.

Data protection is about how we, The Bell Inn Iden Community Limited (CBS), as an organisation, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.

Responsibility

Overall and final responsibility for data protection lies with the management committee of the CBS, which is responsible for overseeing activities and ensuring this policy is upheld.

Overall policy statement

1. The CBS needs to keep personal data about its committee, shareholders (members), donors and supporters in order to carry out group activities.

2. We will collect, store, use, amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with the UK General Data Protection Regulation (GDPR) and other relevant legislation.

3. We will only collect, store and use the minimum amount of data that we need for clear purposes, and will not collect, store or use data we do not need.

4. We will only collect, store and use data for:

• purposes for which the individual has given explicit consent

• purposes that are in our our group’s legitimate interests

• contracts with the individual whose data it is

• to comply with legal obligations

• to protect someone’s life

• to perform public tasks

5. We will provide individuals with details of the data we have about them when requested by the relevant individual.

6. We will delete data if requested by the relevant individual, unless we need to keep it for legal reasons.

7. We will endeavour to keep personal data up-to-date and accurate.

8. We will store personal data securely.

9. We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.

10. We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.

11. We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.

12. To uphold this policy, we will maintain a set of data protection procedures for our committee and volunteers to follow.

Review

This policy will be reviewed every two years

Data Protection Procedures

Introduction

1. The Bell Inn Iden Community Limited (CBS), has a data protection policy which is reviewed regularly. In order to help us uphold the policy, we have created the following procedures which outline ways in which we collect, store, use, amend, share, destroy and delete personal data.

2. These procedures cover the ways we collect and use personal data. We may from time to time collect and use data in ways not covered here. In these cases we will ensure our Data Protection Policy is upheld.

General procedures

1. Data will be stored securely. When it is stored electronically, it will be kept in password protected files. When it is stored online in a third party website (e.g. Google Drive) we will ensure the third party complies with the UK GDPR. When it is stored on paper it will be filed carefully in a locked filing cabinet.

2. When we no longer need data, or when someone has asked for their data to be deleted, it will be deleted securely. We will ensure that data is permanently deleted from computers, and that paper data is shredded.

3. We will keep records of consent given for us to collect, use and store data. These records will be stored securely.

Mailing list

1. We will maintain a mailing list. This will include the names and contact details of people who wish to receive publicity and fundraising appeals from the CBS.

2. When people sign up to the list we will explain how their details will be used, how they will be stored, and that they may ask to be removed from the list at any time. We will ask them to give separate consent to receive publicity and fundraising messages, and will only send them messages which they have expressly consented to receive.

3. We will not use the mailing list in any way that the individuals on it have not explicitly consented to.

4. We will provide information about how to be removed from the list with every mailing.

5. We will use mailing list providers who store data within the EU – currently MailChimp

Contacting Shareholders

1. We will maintain a list of contact details of shareholders (who are automatically members of the CBS).

2. When contacting people on this list, we will provide a privacy notice which explains why we have their information, what we are using it for, how long we will keep it, and that they can ask to have it deleted or amended at any time by contacting us.

Contacting Donors

1. We will maintain a list of contact details of people who have donated funds to the CBS.

Contacting committee members

1. The committee need to be in contact with one another in order to run the CBS effectively and ensure its legal obligations are met.

2. Committee contact details will be shared among the committee.

3. Committee members will not share each others’ contact details with anyone outside of the committee, or use them for anything other than CBS business, without explicit consent.

Review

These procedures will be reviewed every two years

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at: info@bellatiden.com or by post to: Danesbury, Main Street, Iden, TN31 7PT.